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Know How To Retrieve Permanently Deleted Files From Outlook

by Sambita
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How to retrieve permanently deleted files from outlook

The most terrifying situation Outlook users may face is when they delete their important files permanently by accident. Have you too encountered such a situation and don’t know how to retrieve permanently deleted files from Outlook? Then, don’t worry, this article will explain different solutions for your reference.

Outlook is a popular email client well-known among leading business users. This platform is used to share sensitive information in the form of emails, contacts, calendars, etc. Losing any of the data could lead to a complete disaster. Let’s understand the seriousness of the situation through a user query.

Hi, there! I was clearing my Outlook inbox for more space, but instead of pressing the delete button, I accidentally pressed shift & delete. And, all my crucial business emails, files attached with them, and other sensitive documents are permanently deleted. Now, I really worried about all my sensitive data. I would really appreciate it if anyone could suggest to me a reliable method to recover my permanently deleted files. Thanks in advance!

Not just the above user, anyone could get alarmed when they are on the verge of losing their must-have files. But, have you ever wondered where the files go when you delete them permanently?


Let’s find out the answer to the above question first, then will move forward & discuss how to recover shift deleted items from Outlook.

What Happens When You Permanently Delete a File From Outlook?

First of all, there are two ways that a user can attempt to permanently delete the files. First from Deleted Items Folder and on the other hand by pressing the shortcut key (Shift + Delete).

So, as you all know when you delete a file it goes straight to the Deleted Items Folder in Outlook. And, when you further delete it from there or press the shortcut key, the permanently deleted items go to the Recoverable Items Folder

[Note: The above facility is available for the users whose account is IMAP configured only.]

However, the question is can you recover them? Well, there’s good news and bad news. The good news is that the Recoverable Items Folder retains the shift deleted items for 14 more days. And, within that time frame, you can recover those. But, after that, it’s nearly impossible to recover your shift deleted items from Outlook.

Now, let’s move toward the solution part.

How to Retrieve Permanently Deleted Files From Outlook- When The Files Are In Recoverable Items Folder

As you know the Recoverable Items Folder is available for the IMAP configured Outlook accounts. Since it’s always connected to the Exchange server, you can recover the deleted files from the server itself.

You just need to follow the below steps. But, before you begin make sure you are online and connected to the server.

1. Open your Outlook account, go to the Folders menu, and select the Recover Deleted Items From Server as shown below.


2. When you see the Recover Deleted Items window, select the items you want to retrieve, then choose the Restore Selected Items radion button, and finally, click OK.


That’s the procedure of how to retrieve permanently deleted files from Outlook within your Microsoft account itself.

When you follow the above steps, you will find the recovered items in the Deleted Items Folder. And, from there you can restore them back to the desired folder.

But, what if your Outlook account is POP3 configured? How to recover shift deleted items from Outlook in that case?

Well, don’t worry you can easily recover them by taking the help of professional software i.e. Outlook Recovery Tool. This is considered to be the one-stop solution by many experts for its versatile features.

Let’s elaborate on the software.

How To Retrieve Permanently Deleted Files From Outlook Using The Software?

Firstly, the entire process is automated and the steps are really easy to carry out. Secondly, whether you have just deleted or permanently deleted your important files, it doesn’t matter, cause the tool can recover them all.

Also, the tool is designed in such a way that both naive and expert users can work with the tool with ease.

Along with recovering the deleted items, the software can repair the corrupt files smoothly. And, there’s more to it, will discuss the same shortly. 

But, first, let’s get familiar with the working procedure of the tool.

1. Download the tool and launch the same on your desktop.

2. Next, click on Add File and then select Select File or Search File.


3. After you click on Select File, press the ‘…’ to browse PST files that you want to repair.


4. Select the scan mode either Quick or Advanced based on your requirement.


5. Then, choose the Storage Folder Path and then click the Add button.

6. When the tool retrieves permanently deleted Outlook PST files, you can preview them highlighted in red color, as shown in the below screenshot.


That’s how to retrieve permanently deleted files from Outlook easily and quickly.

Advanced Feature Of The Trustworthy Tool

  • It’s simple, reliable, and user-friendly.
  • It can recover all the mailbox items like email, contact, calendar, tasks, journals, etc.
  • You can add multiple PST files at once to recover the permanently deleted items.


Whether it’s an email or your client information in the form of contacts, permanently losing a single piece of data can be a nightmare. The situation could get worse if you don’t know how to retrieve permanently deleted files from Outlook. Hence, this technical guide has explained the best solution for your reference.

Also, read the latest tech blogs from here.

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