QuickBooks Desktop is amongst the most preferred and used accounting solutions applications available in the market. People can save and track their transactions, generate receipts or create invoices, and calculate their taxes with the help of QuickBooks Desktop. The most critical component of QuickBooks Desktop is a company file. It stores the data of every transaction you do and later helps generate receipts or invoices.
But there might be instances or situations when you’ll want to delete a particular company file after some time. For example, if the company file is corrupt or damaged, hindering the working of QuickBooks Desktop application or maintaining confidentiality. Here we will look at the step-by-step guide which will assist you in deleting a QuickBooks desktop company file. Keep reading!
Also read: QuickBooks Error Coder 80040408
What is a Company File in QuickBooks?
Company Files are the primary storage location in QuickBooks, which has data related to financial activities and other transactions. Numerous businesses can access multiple Company files, but each business should have its company file.
To find a company file in your saved folder, look for the “.QBW” file extension.
There’s a storage limit for every QuickBooks Company File to store your financial data and transactions, which varies according to the edition of the software you are using. Check out the file size limits mentioned below according to the version of QuickBooks Desktop you are using:
- Pro & Premiere Edition: Company File Limit of 250MB
- Enterprise Edition: Company File Limit of 1.5 GB
Step-by-Step procedure to Delete a Company File
Follow all the steps mentioned below in the same chronological order to delete a company file on your QuickBooks Desktop. Be aware of the company file you are deleting; if you delete a wrong QuickBooks Company File, you can face a loss of data, and your QuickBooks might not work correctly.
- Open the QuickBooks Desktop application on your system.
- Head to the “Files” menu and click on the “Open or Restore Company” option.
- Opt for the “Open a File Company” tab and later hit on “Next.”
- Hit the F2 key on the keyboard, and you’ll be redirected to a new window. Look for the “File Information” section in your redirected window.
- Take note of the file’s location under the “File Information” section.
- Go to File Explorer or double-click on the “This PC/My Computer” icon on your desktop.
- Enter the location you noted earlier in the space provided under the browse section on the top and head towards the file location.
- Right-click on the QuickBooks Data File your wish to delete.
- Restart the QuickBooks Desktop after deleting the company file and head to the “Edit List” button.
- Tick-mark on the “Hide File” tab for the company file you have already deleted. Now the file will be hidden from the “No Company Open” window.
Conclusion:
As we conclude, we hope you are well aware of every step to delete the QuickBooks desktop company files you no longer need. The steps suggested here are specially curated by our team of experts and are quite simple and easy to execute.
If you face any problem while performing the steps, feel free to contact us or you can also connect with the QuickBooks desktop technical support Team by writing to them at 1-800-761-1787 or chat with our experts.
